Booster Bylaws

ARTICLE I - NAME
Section 1. This organization shall be known as the Lakeside Booster Club.
Section 2. Official address of the Lakeside Booster Club will be PO BOX 253, NINE MILE FALLS, WA, 99026
Section 3. The Booster Club fiscal year will run from July 1 to June 30.
ARTICLE II -PURPOSE
Section 1. To encourage membership and participation in the Lakeside Booster Club by all parents with
students involved in the athletic program, extra-curricular programs, family members, Lakeside High
School Alumni, and the community at large.
Section 2. To acquire by purchase, gift, devise, bequest, exchange, promotion, and other fund-raising
activities, such funds and other personal property as may be necessary and useful in improving the
Lakeside High School Athletics/Cheer/Extra Curricular Programs/Band/Arts Programs/Honor Society
(hereinafter referred to as Extracurriculars) and facilities.
Section 3. To support high standards of sportsmanship and to promote awareness of, and participation
in, all aspects of school extracurriculars.
Section 4. Provide such other services and assistance that may be beneficial for the betterment of
Lakeside High School extracurriculars and our community.
Section 5. To offer support to our community at large.
Section 6. The Booster Club shall operate in full support of the school principal. athletic director and
coaches at Lakeside High School. At no time should the Booster Club make recommendations or become
involved with the day-to-day operations of the school athletic programs. At no time will it be the
organizations’ purpose to interfere with the policies, methods, eligibility requirements, or other practices
of the Lakeside High School athletic department or administration.
ARTICLE III - BOARD OF DIRECTORS
Section 1. The affairs of the Club shall be managed by a Board of Directors. The Board shall consist of six
to eight elected officers (see Article IV) depending on the treasurer or concessions having a “co” position
voted in.
These positions will be voted on at the organization's general membership meeting in May. The Board
shall consist of a minimum of 6 and a maximum of 12 directors.
Section 2. The term of office of a director shall be two (2) years and a director shall be eligible to serve a
second consecutive 2-year term.
Section 3. All officers and committee chairpersons shall maintain a written record of the activities of their
position for the purpose of helping transition new directors into their individual responsibilities.ARTICLE IV - OFFICERS AND DUTIES
Section 1. There shall be 6 officers:
1.) President: The President shall be the chief executive officer of the club. It shall be his or her duty to
preside at all meetings; to have general and active management of the business of the booster club;
to see that all orders and resolutions are carried into effect; to execute all contracts, agreements,
and other obligations and instruments in the name of the booster club. He or she shall have the
general supervision and direction of the officers of the booster club and shall see that their duties
are properly performed. He or she shall be executor member of all standing committees and shall
have the general duties and powers of supervision and management usually vested in the office of
president of a company. Manage all emails sent to the Boosters and delegate accordingly if needed.
He or she is responsible for providing an agenda at each Lakeside Boosters Club meeting. President
to work with Vice President and Secretary to secure Sponsorships and Donations.
2.) Vice President: The vice-president acts as the president’s representative in his/her absence. They
must remain familiar with the organization. The major duties include, but are not limited to, the
following:
• Preside at meetings in the absence or inability of the president to serve;
• Perform administrative functions delegated by the president;
• Perform other specific duties as outlined in the bylaws of the organization.
• Vice President to work with President and Secretary to secure Sponsorships and Donations.
3.) Secretary: The secretary shall attend all meetings of the booster club. He or she shall act as clerk
thereof and shall record all of the proceedings of such meetings in a book kept for that purpose. He
or she shall give proper notice of meetings and shall perform such other duties as the executive
board may from time to time prescribe or require. The major duties include, but are not limited to,
the following:
• Maintain the records of the minutes, approved bylaws and any standing board rules;
• Organize the coaches and parent reps, keep updated list for each;
• Record all business transacted at each meeting of the association as well as meetings of any
executive board meetings in a prescribed format;
• Maintain records of attendance of each member;
• Assist in organizing the coach’s dinner sponsored by the Boosters Club;
• Conduct and report on all correspondence on behalf of the organization;
• Work with both the Concessions Lead and Social Media Specialist to create any marketing needs;
• Secretary to work with President and Vice President to secure Sponsorships and Donations.
• Other specific duties as outlined in the bylaws of the organization.
4.) Treasurer: The treasurer shall have custody of the funds and securities of the booster club and shall
keep full and accurate accounts of receipts and disbursements in books belonging to the booster
club and shall deposit all moneys and valuable effects in the name and to the credit of the booster
club in such depositories as may be designated by the board of directors. He or she shall disburse the funds of the booster club in such depositories as may be ordered by the board of directors,
taking proper vouchers for such disbursements, and shall render to the directors, whenever they
may require it, an account of all his or her transactions as treasurer and the financial condition of
the booster club at the regular meeting. He or she shall perform such other duties as board of
directors may from time to time prescribe or require. The major duties include, but are not limited
to, the following:
• Issue a receipt for all donor and sponsorships made throughout the year as needed.
• Present a current financial report to the executive committee and general membership within
thirty days of the previous month end;
• File current financial reports with the current president monthly;
• Maintain an accurate and detailed account of all monies received and disbursed;
• Reconcile all bank statements as received and resolve any discrepancies with the bank
immediately;
• Assist in creating a yearly budget and give quarterly updates of said budget.
• File sales tax reports as required by the comptroller’s office (monthly, quarterly, or annually);
• File annual IRS forms in a timely manner;
• File annual Secretary of State report by August 1st
.
5.) Social Media and Promotion Specialist: Responsible for providing exposure and awareness of
school functions (i.e. games, rally’s, special events). In charge of placing and securing various media
advertisements through social media platforms. Manage boosting Lakeside Booster Sponsorships
through all social media platforms as well as coordinate for proper signage/displays at games as
described in each sponsorship tier.
6.) Concessions Lead: Coordinate with volunteers to run concessions for selected events throughout
the year. Works with Secretary to ensure that all clubs are offered the opportunity to co-participate
with concessions during the year. Prior to selected events the concessions lead to secure proper
food, drink and merchandise is fully stocked. Performs bi- annual audit each school year of all
inventory associated with concessions. Works with Social Media Specialist for getting added help for
specific events as needed. Collaborate with Treasurer to ensure receipts for concession purchases
and funds made from sales are turned in timely (5-7 days).
ARTICLE V- NOMINATIONS AND ELECTIONS
Section 1. Only those who have served as an active Lakeside Booster Club volunteer shall be eligible for
nomination or election to an official board member.
Section 2. The nominee must have a student in the Nine Mile Falls School District OR be a Lakeside High
School Alumni.
Section 3. Nominations may be made from the floor at the general meeting, prior to voting. The consent
of each candidate must be obtained before the name is placed in nominations.Section 4. Election of Board Directors will be determined by a majority vote of the regular members
present at the May or June general meeting. Any officer or committee chairperson may be removed from
his/her respective position with a two-thirds vote of the Board of Directors. Any vacancies for officers or
committee chairpersons will be filled for the remaining term by the President with the approval of the
Board of Directors.
Section 5. Elected officers shall take office on June 30th unless otherwise voted by the board.
Section 6. The term of each executive board position shall be two (2) years with the eligibility to serve a
second consecutive 2-year term.
ARTICLE VI - MEETINGS
Section 1. Board of Director Meetings will typically meet once a month throughout the school year
(August through June) or as otherwise scheduled and approved.
Section 2. Emergency meetings may be called at any time by the President or any other officer by
notifying all board members not less than 7 days prior to the meeting.
Section 3. A quorum is achieved if a majority of directors are present. All business shall be carried out by
a majority vote of those present and entitled to vote.
ARTICLE VII - RATIFICATION AND AMENDMENTS
Section 1. These By-laws may be ratified, repealed, or amended by the Board of Directors and members
of the Lakeside Booster Club by majority vote.
ARTICLE VIII - STANDING RULES
Section 1. This organization is formed exclusively for charitable and benevolent purposes and not for
profit, and no part of its earnings shall directly benefit any member.
Section 2. The proposed annual budget will be voted upon at the first meeting of the school year.
Section 3. Signatory (check signing) privileges must include the President, Treasurer, and at least one
other Board members.
Section 4. Upon liquidation, dissolution, or abandonment of this organization, any property or funds
shall be turned over to the Lakeside High School Athletic Department.
ARTICLE IX – PROCEDURE
Section 1. The order of business shall be conducted according to basic parliamentary law as set forth in
Roberts Rules of Order, Revised.Section 2. All business of this organization shall be governed by these By-Laws.
Section 3. Funding requests for items not in budget must be approved by majority vote (two-thirds or
greater) at general board meeting.
ARTICLE X – Removal of Officer
The membership with the concurrence of 3/4 of the members voting at the meeting may remove any
officer of the Board of Directors and elect a successor for the unexpired term. No officer shall be
expelled without an opportunity to be heard and notice of such motion of expulsion shall be given to the
member in writing twenty (20) days prior to the meeting at which motion shall be presented, setting
forth the reasons for such expulsion.
ARTICLE XI– Community Support Committee
Section 1. The committee shall be made of 3 individuals voted in by majority vote from the Lakeside
Boosters Club.
Section 2. Individuals appointed on the Community Support Committee serve at the discretion of the
Lakeside Boosters Club Board of Directors. Committee members may be modified from time to time as
the needs of the origination evolve.
Section 3. Any appointment, removal, or replacement of a committee member shall require approval by
majority vote of all Board of Directors at any board meeting where a quorum is present.
Section 4. Their mission is to allocate funds donated from businesses or individuals designated for
“Community Support” directly to an individual (s).
Section 5. Recipients must live within our school district or have children enrolled in Nine Mile Falls
School District.
Section 6. Funds are given to approved recipients with no strings attached or specific requirements.